Study Coordinator-259017
Company: Medix™ Agency
- Location: Tulsa, United States
- Seniority: Mid level
- Employment type: Part-time
- Posted: 14 days ago
- Offer language: English
Job description
We are seeking an organized, detail-oriented, and adaptable part time study coordinator to support clinical trial administration, patient recruitment, regulatory compliance, and data management. In this administrative and patient-facing role, you will play a key part in patient recruitment, pre-screening, regulatory maintenance, and scheduling to ensure smooth day-to-day trial operations in full compliance with FDA regulations and Good Clinical Practice (GCP). It is a temporary project based support contract role.
Responsibilities
- Recruitment & Outreach: Drive patient recruitment and trial enrollment through chart reviews, phone screenings, media referral processing (MRP), community outreach, and physician networking.
- Patient Engagement & Consenting: Guide prospective participants through the full informed consent process and support trial onboarding (position focuses on consenting and pre-screening; clinical screening procedures are handled by clinical staff).
- Regulatory Support: Manage regulatory workflows, including IRB submissions and ongoing maintenance, Investigator Site File upkeep, and essential document management.
- Data Management & Compliance: Abstract clinical data into Electronic Data Capture systems (Veeva EDC), complete data entry, manage source document storage, and monitor participant e-Diary compliance.
- Scheduling & Administration: Handle daily administrative workflows, including appointment scheduling and reminders via RealTime, medical record retrieval, filing, document organization, and visit setup.
- Ability to gain experience working with WIRB!
Required Qualifications
- Proven experience in full clinical trial coordination, including hands-on experience with patient consenting, regulatory support/IRB maintenance, and pre-screening/recruitment.
- Proficiency with Electronic Data Capture systems and clinical trial scheduling software.
- Strong knowledge of FDA regulations, ICH guidelines, and Good Clinical Practice.
- High organizational skills with the ability to balance administrative detail with patient-facing communication.
- Experience supporting sponsor-funded, pharmaceutical interventional studies.
Preferred Qualifications
- Prior experience with Respiratory and/or Immunology clinical trials.
- Direct hands-on experience with RealTime (scheduling) and Veeva (EDC).
Schedule & Logistics
- Role Type: Temporary project-based contract
- Hours: Part-time, 20 hours per week (Day shift between 8:00 AM – 5:00 PM). No evenings or weekends required.
- Schedule: Preferred schedule is Monday, Wednesday, and Friday but can be flexible.
