Clinical Trials Assistant

Introduction:

About Us:

Sinclair Dermatology is one of Australia’s largest and most innovative dermatology practices seeing over 70,000 patients per year. Featuring a specialist clinic with more than 16 dermatologists, 6 fellows and a plastic surgeon, spread over three locations. We also house Australia’s largest Clinical Trials unit, a Hair Transplant unit, a Dermal and Laser clinic and a specialist Hair Salon. We are a globally recognised medical centre led by internationally renowned Dermatologist, Professor Rodney Sinclair. Our main office is conveniently located in East Melbourne with additional centres in Pascoe Vale South & Parkville.

Description:

About the Role:

The Clinical Trials Assistant (CTA) supports the efficient, high-quality and compliant delivery of clinical trials by providing essential clinical, laboratory, data management and administrative support to the wider clinical trials team. A high level of initiative, reliability and accountability in completing delegated tasks while recognising the boundaries of their role is expected from this role.

The role is responsible for primarily assisting with biological sample processing, study documentation, data entry, clinical supplies management and daily operational readiness. Working collaboratively with Study Coordinators and other members of the clinical trials team, the CTA contributes to maintaining accurate study records, participant safety, protocol compliance and operational efficiency in accordance with ICH Good Clinical Practice (GCP), approved study protocols and the Unit’s Standard Operating Procedures (SOPs).

As the Clinical Trials Assistant (CTA), you will:

• Assist Study Coordinators with the day-to-day coordination and delivery of clinical trial activites.
• Communicate with participants, manage enquiries, appointments, recruitment and general administrative matters.
• Process, prepare, store, document and coordinate the shipment of biological samples in accordance with study requirements.
• Monitor laboratory equipment, temperature-controlled storage and investigational product requirements, escalating issues when required.
• Complete accurate and timely data entry, review study documentation and assist with resolving data queries.
• Manage clinical trial supplies, laboratory kits, stock levels, expiry dates and associated inventory records.
• Prepare participant files, source documentation and study materials for scheduled clinical trial visits.
• Maintain clean, safe and operational clinical areas while supporting confidentiality, GCP, SOPs, infection control and high standards of participant care.

About You

To be successful in this role, you will have the following:

Essential:

• Qualification or relevant studies in biomedical science, health science, nursing, laboratory science or a related discipline, or equivalent relevant experience.
• Strong organisational skills and demonstrated ability to manage competing priorities in a busy clinical or research environment.
• High level of attention to detail, accuracy and commitment to maintaining quality documentation.
• Strong written and verbal communication skills, with a professional and participant-focused approach.
• Ability to work collaboratively within a multidisciplinary team while independently managing delegated responsibilities.
• Proficiency in Microsoft Office applications and ability to learn electronic clinical research systems.
• Understanding of confidentiality, data integrity and appropriate handling of sensitive participant information.

Desirable

• Previous experience in clinical trials, clinical research, healthcare or laboratory environments.
• Knowledge of ICH-GCP and clinical trial regulatory requirements.
• Experience in biological sample processing, laboratory equipment operation or sample shipment procedures.
• Familiarity with EDC systems, electronic medical records and clinical trial documentation.
• Experience supporting participant recruitment, appointment coordination or clinical administration.

Why Join Sinclair Dermatology?

• Be a part of a dynamic, supportive, and collaborative team and workplace with a positive team culture
• Work at one of Australia’s largest and most respected dermatology practices
• Access our Employee Assistance Program (EAP) for career, conflict, lifestyle, and legal support
• Enjoy staff discounts on hair salon services, dermal and laser treatments, and dermatology consultations

How To Apply

Click "Apply Now" and include your resume and a brief cover letter outlining your experience and how it aligns with this position.

We look forward to hearing how you can make a difference!

Please note that only shortlisted applicants will be contacted.